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Employee cost calculator

Estimate fully loaded annual and hourly employee cost from salary, employer contributions, benefits, equipment and space, with cost per productive hour.

Enter a salary to price the hire.

This is a budgeting estimate, not a payroll filing. It does not model employee-side tax, pre-tax deductions, state or local employer taxes, employment allowances, equity grants, bonuses, raises, or mid-year starts. US example figures come from IRS Publication 15 (Social Security wage base, Medicare, FUTA credit-reduced to 0.6%); the UK line is the employer NI rate and secondary threshold from GOV.UK. Both change; edit the lines to match the current year and your state or scheme.

The hire

CurrencyDisplay only. The math is currency-free.

Gross salary per year

Contracted hours / week

Hours / working day

Paid leave days

Paid public holidays

Expected tenure (years)

Productive share %

Employer pension / retirement %

More settings

Benefits / year

Equipment / year

Software / year

Training / year

Workspace / year

Other overheads / year

Recruiting cost (one-off)

Employer contributionsOne per line: name, rate %, threshold, cap. Blank threshold or cap means none. Up to 12 lines.

Start contributions from

Numbers stay within ±1,000,000,000,000. The year is 52 weeks. Each contribution line charges its rate to the slice of salary above its threshold (or the start point, whichever is higher), capped at its ceiling on taxable earnings. The preset figures are examples; check the current IRS Pub 15 and GOV.UK tables.

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Employee cost calculator

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